We are looking for an Payroll Coordinator (2 days a week) and Executive Office Administrator (3 days a week)
Reporting to the Business Controller and the General Manager
Must currently have the right to work in Ireland full time and have 1-2 years experience in either of these roles in a luxury hotel.
Payroll Responsibility
- To update all relevant systems accurately and in a timely manner (Alkimii, SAP, SAGE)
- To ensure all employees details are maintained accurately and in line with GDPR requirements;
- To maintain accurate records and ensure all new starters / leavers / promotions / transfers / increases etc. are recorded
- To ensure all new managers are trained on how to use the T&A system.
- To process the weekly and monthly payrolls accurately and in a timely manner.
- To assist all employees with questions re; revenue, payslips and payroll related questions
- To assist in reviewing and calculating gratuities for the operational departments and ensure payment as per the normal schedule (i.e. gratuities policy) and ensure statements are sent to employees on time.
- To check Daily Browser for unexpected absences and break errors, send queries to Managers. To check Statutory Sick and Company Sick pay entitlement
- To generate Payroll File for SAGE.
- To prepare New Starter/Employee Changes Import for SAGE.
- To assign Lieu Days to balance and reviewing balances for employees as per Lieu Authorisation forms received.
- To follow up with HODs if any employees /managers are not clocking in and out for work or for breaks.
- To ensure the clock-in machine is accurately reflecting current employees by adding new starters and removing leavers in timely manner.
- To report any issues encountered with the clock-in machine to the provider and the P&C team in order to minimize impact on the employees and ensure accurate records of timekeeping;
- Go through Payroll Mailbox and reply to any queries.
- To provide monthly reports (New hires, turnover, FTE etc.);
- To assist the Business Controller to calculate Holiday Balances and PH/Lieu Bank Time.
- To monitor and update the work authorization tracker and ensure all employees always have the proper work authorization; to communicate to the Managers, P&C whenever an employee’s work authorization is approaching the expiration date and coordinate with the employee to receive an update on his/her status.
- To liaise with P&C in ensuring all legislative leave/sick leave are tracked and adhered to at all times.
- To ensure that all team members are rostered in accordance with the Organisation of Working Time Act.
- To assist in coordinating and administering of employee benefits ie. TaxSaver, bike to work scheme, PRSA auto-enrollment, etc.
Administrative Responsibility
- Assist the General Manager with assigned tasks,
- To communicate new starters and internal promotion announcement memos,
- Responsible for minute/note taking during executive operations meetings and presentations,
- Responsible for minute/note taking during internal investigations,
- Communications with HOD’s on behalf of the General Manager via memos,
- Ticket bookings and voucher issue
