Payroll Coordinator and Executive Office Administrator

We are looking for an Payroll Coordinator (2 days a week) and Executive Office Administrator (3 days a week) 

Reporting to the Business Controller and the General Manager

Must currently have the right to work in Ireland full time and have 1-2 years experience in either of these roles in a luxury hotel.

Payroll Responsibility

• To update all relevant systems accurately and in a timely manner (Alkimii, SAP, SAGE)
• To ensure all employees details are maintained accurately and in line with GDPR requirements;
• To maintain accurate records and ensure all new starters / leavers / promotions / transfers / increases etc. are recorded
• To ensure all new managers are trained on how to use the T&A system.
• To process the weekly and monthly payrolls accurately and in a timely manner.
• To assist all employees with questions re; revenue, payslips and payroll related questions
• To assist in reviewing and calculating gratuities for the operational departments and ensure payment as per the normal schedule (i.e. gratuities policy) and ensure statements are sent to employees on time.
• To check Daily Browser for unexpected absences and break errors, send queries to Managers. To check Statutory Sick and Company Sick pay entitlement
• To generate Payroll File for SAGE.
• To prepare New Starter/Employee Changes Import for SAGE.
• To assign Lieu Days to balance and reviewing balances for employees as per Lieu Authorisation forms received.
• To follow up with HODs if any employees /managers are not clocking in and out for work or for breaks.
• To ensure the clock-in machine is accurately reflecting current employees by adding new starters and removing leavers in timely manner.
• To report any issues encountered with the clock-in machine to the provider and the P&C team in order to minimize impact on the employees and ensure accurate records of timekeeping;
• Go through Payroll Mailbox and reply to any queries.
• To provide monthly reports (New hires, turnover, FTE etc.);
• To assist the Business Controller to calculate Holiday Balances and PH/Lieu Bank Time.
• To monitor and update the work authorization tracker and ensure all employees always have the proper work authorization; to communicate to the Managers, P&C whenever an employee’s work authorization is approaching the expiration date and coordinate with the employee to receive an update on his/her status.
• To liaise with P&C in ensuring all legislative leave/sick leave are tracked and adhered to at all times.
• To ensure that all team members are rostered in accordance with the Organisation of Working Time Act.
• To assist in coordinating and administering of employee benefits ie. TaxSaver, bike to work scheme, PRSA auto-enrollment, etc.

Administrative Responsibility 

• Assist the General Manager with assigned tasks,
• To communicate new starters and internal promotion announcement memos,
• Responsible for minute/note taking during executive operations meetings and presentations,
• Responsible for minute/note taking during internal investigations,
• Communications with HOD’s on behalf of the General Manager via memos,
• Ticket bookings and voucher issue

Accounting or Payroll qualification and administrative skills

Must currently have the right to work full time in Ireland / EU

https://jobs.smartrecruiters.com/MinorInternational/744000096455205-payroll-coordinator-and-executive-office-administrator?trid=89334b4a-13c4-4bd2-bbae-d30c41ecede8