Accounts Payable Specialist

Accor is a global hospitality leader with more than 45 brands and over 5,700 hotels worldwide, recognized for pioneering service, innovation, and a culture centered on people and meaningful guest experiences . Its portfolio spans luxury to economy, including iconic brands such as Fairmont, Sofitel, Raffles, Novotel, and ibis, serving travelers across more than 110 countries . Fairmont Dallas, part of Accor’s luxury portfolio, is an iconic hotel located in the heart of the Dallas Arts District. The property features 545 elegantly appointed guest rooms and suites, with over 73,000 square feet of flexible meeting space.  Its prime location places guests’ steps from world‑class dining, shopping, museums, entertainment venues, and the Central Business District, making it one of the city’s premier destinations for both business and leisure travelers.

The Accounts Payable Specialist plays a critical role in maintaining the integrity of the hotel’s procure-to-pay process by ensuring accurate invoice processing, vendor management, strong internal controls, and timely financial reporting. This position serves as a key liaison between departments and vendors, providing operational support, proactive follow-up, and oversight of accounts payable activities while ensuring compliance with company policies and audit requirements. The role also supports month-end closing activities, including inventory counts, reconciliations, and financial analysis.

Key Responsibilities

• Manage the Accounts Payable process, including purchase order review, receiving verification, invoice processing, approval tracking, vendor maintenance, and preparation of payment runs for authorized review and approval.

• Perform accurate three-way matching of purchase orders, receiving documents, and vendor invoices within BirchStreet Systems.

• Maintain strong internal controls by ensuring proper authorization, supporting documentation, and compliance with company policies and procedures.

• Prepare, update, and maintain vendor master records within BirchStreet Systems, ensuring vendor information is accurate, complete, supported by required documentation, and routed for appropriate approval in accordance with established internal controls.

• Coordinate vendor onboarding activities, including the collection, review, and maintenance of required documentation such as W-9 forms, banking information, and compliance records, while ensuring all vendor setups receive appropriate authorization prior to activation.

• Proactively monitor and follow through on outstanding invoices, approvals, discrepancies, vendor inquiries, and payment-related issues, collaborating with department managers, procurement teams, receiving personnel, and vendors to ensure timely resolution and prevent delays in processing.

• Investigate and resolve pricing, quantity, receiving, and invoice discrepancies in a timely manner while maintaining detailed audit trails.
• https://careers.accor.com/global/en/job/accounts-payable-specialist-in-fairmont-dallas-dallas-united-states-jid-108541