Administrative Assistant

Culture in the Heart of La Condesa

Perfectly located at the intersection of two vibrant, culture-filled neighborhoods, Mondrian Mexico City Condesa invites guests to experience vibrant energy, captivating design, and a truly immersive spirit.

Surrounded by art galleries, lively parks, and an ever-evolving culinary scene, the hotel captures the city’s creative soul through dynamic spaces, local character, and an unmatched cultural spirit.

Inside this masterpiece by renowned architect José Luis Benllinure, a vivid mural by Ara Starck sets the tone in each of the 183 guestrooms and suites—a hint of the discoveries yet to come and a focal point amid modern, serene décor.

POSITION OBJECTIVE:

Provide administrative, executive, and coordination support to the General Manager of the property, ensuring efficient management of schedules, communications, documentation, task follow-up, meeting coordination, and cross-functional operational support.

RESPONSIBILITIES:

1. Executive Support to General Management

• Manage and coordinate the General Manager’s agenda, including internal meetings, calls, visits, walkthroughs, committees, and corporate commitments.
• Follow up on pending tasks, agreements, and commitments resulting from executive meetings.
• Prepare information, documents, presentations, and reports required by General Management.
• Coordinate travel, reservations, transportation, itineraries, and executive logistics when necessary.
• Maintain clear, timely, and professional communication with Executive Committee members, department leaders, corporate teams, owners, and vendors.

2. Administrative and Document Management

• Prepare, organize, archive, and follow up on administrative documents, meeting minutes, communications, letters, forms, reports, and presentations.
• Maintain updated physical and digital files for the General Management office.
• Manage confidential documentation, ensuring discretion, proper safeguarding, and compliance with internal guidelines.
• Assist in preparing executive reports, KPIs, monthly reports, and documentation requested by corporate.
• Follow up on signatures, authorizations, approvals, and administrative processes related to General Management.

3. Meeting and Committee Coordination

• Coordinate Executive Committee meetings, managers’ meetings, strategic sessions, and special meetings.
• Prepare agendas, invitations, meeting rooms, materials, presentations, and logistical requirements.
• Prepare meeting minutes, agreements, and follow-up lists when required.
• Ensure responsible parties receive their commitments and follow up on deadlines.
• Coordinate coffee breaks, food and beverage requirements, setup, and logistical support for executive meetings.

4. Internal Communication and Cross-Departmental Follow-Up

https://careers.accor.com/global/en/job/administrative-assistant-hotels-in-mondrian-mexico-city-condesa-mexico-city-mexico-jid-94412