Engineering Admin Assistant

Mandarin Oriental, Makati is an upcoming 5-star luxury hotel set within the lush Ayala Triangle Gardens, at the prestigious corner of Paseo de Roxas and Makati Avenue. Scheduled to open in 2026, this landmark development will feature 276 elegantly appointed guestrooms and suites, offering a refined blend of contemporary design and timeless sophistication. Guests will enjoy an exceptional array of world-class amenities, including a curated selection of restaurants, a stylish bar, a serene pool area, and the brand’s signature spa. Designed to be a sanctuary in the heart of the city, the hotel promises an elevated experience for both leisure and business travelers seeking comfort, excellence, and distinction in Manila.

The Role

The Admin Assistant – Engineering provides comprehensive administrative and coordination support to the Engineering Department during the pre-opening phase and ongoing hotel operations. This role plays a critical part in ensuring efficient documentation, communication, procurement tracking, and project coordination aligned with Mandarin Oriental’s standards of excellence.

Key Responsibilities:

Administrative Support

• Provide full administrative support to the Director of Engineering and the Engineering team.
• Manage schedules, appointments, and departmental calendars.
• Prepare correspondence, reports, presentations, and meeting minutes.
• Maintain and organize engineering records, contracts, drawings, manuals, and permits.

Pre-Opening Coordination

• Assist in tracking project timelines, contractor submissions, and completion milestones.
• Support documentation and filing of building plans, compliance documents, and equipment warranties.
• Coordinate with contractors, consultants, and suppliers on documentation requirements.
• Monitor and update progress trackers for pre-opening engineering projects.

Procurement & Inventory

• Assist in processing purchase requisitions and purchase orders.
• Maintain records of equipment, materials, and spare parts inventory.
• Liaise with Procurement and Finance to track deliveries and invoices.
• Ensure proper documentation of asset lists and engineering tools.

Communication & Coordination

• Act as a liaison between Engineering and other hotel departments.
• Coordinate internal meetings, technical inspections, and site visits.https://careers.mandarinoriental.com/jobs/engineering-admin-assistant-manilla-metro-manila-philippines