Executive Assistant to General Manager

An Administrative Assistant maintains maintains an efficient and effective Executive Office via the distribution of internal and external mail, independent correspondence and up-to-date registry system and more.

What will I be doing?

An Executive Assistant to the General Manager maintains an efficient and effective Executive Office via the distribution of internal and external mail, independent correspondence and up-to-date registry system. Specifically, an Executive Assistant to the General Manager will perform the following tasks to the highest standards:

• Carry out daily administrative activities of the Executive office while adhering to Hilton Standards, policies and procedures
• Ensure all communications, particularly relating to owners, guests and the Corporate office are handled promptly and professionally – Receive and distribute mail – Ensure outgoing mail is dispatched in a timely manner – Provide minutes to Executive Team Meetings and compile management reports in a timely and accurate manner if necessary – Maintain adequate supplies of office stationary – Identify and build internal and external relationships – Carry out all filing – Comply with all key security mandates – Report any maintenance issues or hazards – Maintain own work area in a clean, tidy and good manner – Report defective materials and equipment
• Assist the General Manager in recruitment process of expatriates and coordinate the application of related work visas and permits. Responsible for maintenance of expatriate associates’ personal files including contract, leave and travel administration to ensure they are kept updated and in strict confidence
• Compile and submit management reports in a timely manner
• Attend and record minutes of meetings (ie. OMM and Excom meetings); oversee the accurate translation of OMM minutes for Party A
• Monitor administration standards to ensure adherence with corporate guidelines
• Responsible for the effective translation and prompt circulation of government documents to ensure stipulations are complied
• Supervise the day-to-day functions of Secretary; review performance standards of departmental secretaries and recommend or develop/conduct appropriate training/counselling sessionshttps://jobs.hilton.com/apac/en/job/HOT0CH7P/Executive-Assistant-to-General-Manager