Purchasing Manager

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• Knows the market and seeks constant information about changes (prices, products available, etc.)
• Knows all importing procedures, purchasing dispositions and receiving procedures.
• To purchase all food and non-food items for the operational needs.
• Has to purchase the best quality of goods available (according to the management) at the best price possible. If necessary he/she involves the relevant Department Head or the GM into negotiations with suppliers.
• Compares quality and prices permanently between the suppliers.
• Maintains regular contact with his/her colleagues of other Rixos properties in the area for information exchange.
• Keeping of the filing cabinet with all information such as supplier, price, quantity, etc. constantly up-dated.
• Places only orders where a duly signed purchase request from the General Manager exists.
• Is responsible to get at least 3 quotations on each purchase request.
• Takes advice from the Executive Chef or other Department Heads in regard of quality and quantity.
• Samples of goods he/she has to pass to the involved departments.
• Works close together with the store keeper and ensures store space of delivered goods and dispositions of goods (FIFO systems to adhere).
• Goes personally to the markets to be aware of shortages, recent price changes and seasonal situations. (Market survey)
• Keeps the management constantly informed about all happenings in the market concerning the business?
• Is personally responsible that needed goods are delivered in time.
• Is not allowed to take any commissions, personal advantages or gifts offered by any supplier.
• Submits ideas, alternatives and new products to the management according to the company policy.