Receiving Clerk

Key Responsibilities:

• Process invoices and commissions: Generate accurate invoices and ensure timely payment or deduction of travel agent commissions
• Maintain account accuracy: Post charges and credits promptly and reconcile subsidiary ledgers with the general ledger
• Monitor and collect payments: Follow up on outstanding balances to maintain positive cash flow and reduce overdue accounts
• Resolve billing issues: Investigate account discrepancies and coordinate with relevant teams to resolve disputes
• Prepare and send statements: Issue timely account statements, targeting daily delivery
• Review daily transactions: Audit previous day’s charges for accuracy, proper documentation, and contractual compliance
• Manage credit metrics: Calculate monthly Days Sales Outstanding (DSO) and assist with credit management reporting to support timely collections and financial accuracy
• Receive all deliveries and verify quantities, descriptions, specifications, and condition against approved Purchase Orders (POs).
• Inspect delivered goods for quality, damage, expiry dates, packaging, and compliance with required standards.
• Prepare and process receiving reports and ensure all received items are accurately recorded in the system.
• Verify invoices, delivery notes, purchase orders, and receiving documents for accuracy and completeness.
• Report shortages, damages, discrepancies, incorrect deliveries, or rejected items to the concerned departments and suppliers.
• Coordinate with Purchasing, Stores, Finance, and relevant operational departments regarding deliveries and discrepancies.
• Ensure all received goods are properly labeled, documented, and transferred to the appropriate storage areas.
• Maintain accurate receiving records and ensure all documentation is properly filed and available for audit purposes.
• Follow hotel receiving procedures, food safety requirements, hygiene standards, and health and safety regulations.
• Ensure that perishable products are checked for temperature, freshness, expiry dates, and required storage conditions.
• Maintain the cleanliness and organization of the receiving area.
• Assist with periodic inventory counts and reconciliation when required.
• Support the Purchasing and Finance teams in resolving invoice and receiving discrepancies.
• Perform other duties related to the position as assigned by management.https://efet.fa.us2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1009/jobs/preview/224991