Conference & Events Executive

You will be responsible for conducting group briefings, issuing contracts, and coordinating event logistics with all stakeholders once contracts are signed. Your duties will also include preparing rooming lists, managing deposit schedules, and processing invoices to ensure a smooth financial workflow. Additionally, you will update and maintain the Delphi system to keep all event information organized and accessible.

This position is perfect for a detail-oriented individual who thrives in a fast-paced environment and is passionate about delivering exceptional event experiences.

Reporting directly to the Director of Sales and Marketing and working closely with the Business Development Manager, you will have exceptional interpersonal, administrative, and organisational skills. In addition to the groups and meetings planning, you will be responsible for supporting the functions of the Sales and Marketing team.

Your day to day

Key Responsibilities

• Conduct client site inspections and conference on the day touchpoints as required
• Oversee sales administrative tasks related to Conference & Events (C&E) and group coordination.
• Conduct comprehensive briefings for groups to ensure all details are understood and addressed.
• Prepare and issue contracts for events and group bookings promptly and accurately.
• Manage event logistics and coordination following contract signing to ensure seamless execution.
• Create and maintain accurate rooming lists for event attendees, ensuring all accommodations are organised.
• Develop and manage deposit schedules to track payments and ensure timely transactions.
• Prepare and process invoices for events, ensuring accuracy and adherence to company policies.
• Update and maintain the Delphi system to ensure all information is current and accessible for the team.

What we need from you

• Previous experience in MICE sales and business development, events coordination or a related role preferred.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in relevant software, including Delphi, is a plus. Bachelor’s degree in Hospi
• https://careers.ihg.com/en/job-details/?jobref=Conference+and+Events+Executive%7cGB%7c145797#441957