Engineering Coordinator

The Position

• To monitor and maintain optimum inventory levels all time in the Engineering stores
• Maintain all Engineering staff daily attendance and payroll forms; and provide them to Human Resource department as required.
  • Maintain and update Engineering staff personal files.
  • Maintain all Engineering overtime records
• Ensure safekeeping and filing of all contracts, financial records, energy reports etc. in appropriate folders
• Supervises and budgets the use of stationery within the Engineering department
• Coordinate administrative works to the Human Resources, finance and any other departments involved at Engineering operations

KEY ROLES & RESPONSIBILITIES

• Day-to-day secretarial work including:  typing, filing, telexes, faxes, telephone, etc
• Ensures the distribution of documents, letters, telexes, faxes, memos, information, etc on a timely basis.
• Arranges internal and external appointments with internal customers, suppliers and third party inspectors
• Distributes incoming mails, documents, articles efficiently to the Engineering mgt and to internal and external customers
• Assists in the preparation of all report documents, example Energy, Utility consumptions
• Maintain and file all equipment operation log sheets
• Implement the Hotel’s and company’s store keeping policies and procedures as instructed by the department management to ensure the smooth operation of the stores is maintained at all times.
• Record on a daily, weekly and monthly basis all items of stock which have been signed out of the stores for use by the department and report any irregularities to the department’s management
• Ensure a tracking system is implemented to monitor par stock levels and fast/slow moving items to enable the stores department to operate efficiently at all times
• To ensure all log books, record sheets and dairy of events are correctly completed and kept up to date
• https://careers.accor.com/global/en/job/engineering-coordinator-in-raffles-the-palm-dubai-dubai-united-arab-emirates-jid-56727