Executive Administrative Assistant

The Fairmont Chicago, Millennium Park is seeking a polished, proactive, and highly organized Executive Administrative Assistant to provide high-level support the General Manager of the Fairmont Chicago, Millennium Park. This role is critical in ensuring the smooth operation of the executive office, managing a wide range of administrative and strategic tasks with discretion, efficiency, and a commitment to excellence.

As the face and voice of the Executive Office, the ideal candidate will be a trusted professional who thrives in a fast-paced luxury hospitality environment and is passionate about delivering exceptional service both internally and externally.

What you will be doing:

Reporting to the General Manager, responsibilities and essential job functions include but are not limited to the following:

• Provide comprehensive administrative support to the General Manager, including calendar management, correspondence, meeting preparation, and travel coordination, as required
• Draft, edit, and manage correspondence, reports, presentations, and other documentation on behalf of the General Manager
• Serve as a liaison between the Executive Office and internal departments, ownership groups, corporate offices, and external stakeholders
• Coordinate and attend meetings, including Executive Committee meetings, taking accurate minutes and following up on action items
• Manage confidential and sensitive information with the utmost discretion and professionalism
• Manage special projects and assignments as directed by the General Manager
• Assist in the planning and execution of VIP visits, colleague engagement events, and special projects
• Maintain an organized and efficient office environment, anticipating the needs of the General Manager and proactively addressing them
• Support the broader Executive Committee with administrative tasks, as required
• Organize and maintain files, records, and documents in an efficient and secure manner
• Distribute incoming mail daily to intended recipient
• Uphold the highest standards of discretion, hospitality, and professionalism in all interactions
• Assist in the Hotel Operation as needed
• All other duties, as assigned