Admin & Colleagues Engagement Coordinator

Your Day-To-Day

• Act as a Personal Assistant to the Area Director of HR, managing calendars, scheduling meetings, and handling correspondence.
• Prepare reports, presentations, and briefing documents as needed.
• Organize travel arrangements, expense reports, and logistics for the HR leadership team.
• Assist in planning and executing employee engagement initiatives (wellness programs, recognition events, team-building activities).
• Support internal communications, including newsletters, announcements, and HR updates.
• Coordinate logistics for HR-led workshops, training sessions, and leadership meetings.
• Maintain confidential HR records and assist with documentation.
• Liaise with regional HR teams to ensure smooth operations and follow-ups.
• Assist in onboarding processes for new hires in the HR department.
• Identify and order for the purchasing of supplies, equipment, facilities and services necessary to maintain an efficient office.
• Promote team work and quality service through daily communications and coordination with other departments.
•  Complete and/or coordinate activities related to assigned projects.
• Assist in establishing project timetables, action steps and status updates; follow-up, as appropriate, to ensure timely execution to meet established deadlines.
• Administrative work, related to the attendance system.
• Maintain active proper filing system (ingoing & outgoing)
• Maintain active proper filing and record or guest complaints and queries.
• Responsible to take Meeting Minutes and following up with the actions as required.
• Prepare a variety of correspondence, reports, and/or presentations.
• Gathering and summarizing information from various sources.
• Analysis and summary of data.
• Creating spreadsheets, charts, and/or graphics.
• Entering, retrieving and/or manipulating data within software programs or databases.
• Organize and expedite flow of work; follow-up on pending matters.
• Communicate and interpret instructions; and communicate information to staff or clients in manager’s absence.
• Maintain manager’s appointment calendar and complete and submit expense reports; coordinate telephone/conference calls and incoming mail; set up and maintain filing systems, etc.
• Strong analytical and problem-solving skills
• A team player, proactive, responsible, hardworking and able to work under pressure
• Excellent computer skills including MS Word, PowerPoint and Excel.  Reading and writing abilities are utilized often when compiling correspondence or performing other administrative functions.

What We Need From You:

• 1+ years in administrative support, preferably in HR or a corporate environment.
• Experience in event coordination or employee engagement is a plus.
• https://careers.ihg.com/en/job-details/?jobref=Admin+and+Colleagues+Engagement+Coordinator%7cGB%7c144956#12378