Accounts Payable Manager

Reporting to the Finance Manager, responsibilities and essential job functions include but are not limited to the following:

Main Duties:

1. Invoice Processing & Payment Management

• Receive, review, and verify invoices and expense reports for accuracy and compliance with hotel policies.
• Ensure proper authorization and approval of invoices before processing payments.
• Process invoices in the accounting system, ensuring correct coding and cost allocation.
• Schedule and prepare supplier payments (cheques, bank transfers, and mobile payments) in line with agreed payment terms.
• Ensure timely and accurate posting of payments and reconciling any discrepancies.

2. Vendor & Reconciliation Management

• Maintain an up-to-date database of hotel vendors and suppliers.
• Perform monthly supplier statement reconciliations, resolving discrepancies in coordination with suppliers.
• Monitor aging payables and ensure payments are made on time while optimizing cash flow.
• Handle supplier inquiries and disputes professionally to maintain good business relationships.

3. Compliance & Taxation

• Ensure compliance with Kenyan tax laws, including VAT, withholding tax (WHT), and other statutory deductions.
• Prepare and submit tax reports and certificates for supplier withholding taxes where applicable.
• Maintain complete and accurate financial documentation in accordance with audit and regulatory requirements.

4. Expense Control & Reporting

• Assist in preparing monthly accounts payable reports, including accruals and payment forecasts.
• Work closely with the Finance Manager to monitor and control costs related to supplier payments.
• Support audits by providing necessary accounts payable documentation and reconciliations.

5. Internal Controls & Process Improvement

• Adhere to financial policies and procedures to prevent fraud and financial mismanagement.
• Implement and maintain best practices to improve accounts payable processes and efficiency.
• Collaborate with procurement, receiving, and finance teams to ensure proper matching of purchase orders, invoices, and delivery notes.

6. Others:

Assist the Finance Manager in the preparation of any and all reporting and analysis requirements regardless of reporting frequency including daily, weekly, monthly, quarterly, annual and ad-hoc. This includes postings of vouchers.

https://careers.accor.com/global/en/job/accounts-payable-manager-in-fairmont-the-norfolk-nairobi-kenya-jid-85392