Conference & Events Executive

Contact Details

Office Address
Confidential information
Phone
Confidential information
Contact Name
Hospitality jobs
 Vacancies
Email
ceo@bhfirstconsulting.com

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Conference & Events Executive

Company Description

 

Pullman Melbourne on the Park is located at the edge of the Fitzroy Gardens and a short stroll from the MCG, its one of the most iconic hotels in Melbourne with a long legacy of providing first class accommodation to business travellers, excited tourists and energetic sports fans.

Our renovated stylish 419 rooms provide our guests with a truly luxurious experience. At the heart of our hotel is our extraordinary team who turn small gestures into heart-warming moments.

The hotel features our Cliveden Bar & Dining; extensive Conference & Event facilities; Executive Lounge; Swimming Pool and Health Club.

Hospitality is a work of heart,
Join us and become a Heartist®.

 

Job Description

 

  • Manage events from confirmation through to execution and post-event follow-up.
  • Coordinate all event logistics, including but not limited to room setup, catering, suppliers, audio-visual requirements.
  • Liaise closely with clients to ensure expectations are understood and delivered.
  • Conduct site inspections and client meetings to showcase facilities and support event planning.
  • Work collaboratively with internal departments (operations, kitchen, AV, front office) to ensure seamless delivery.
  • Coordinate external suppliers, including completing supplier inductions and ensuring compliance with venue policies.
  • Ensure all event details are accurately recorded and communicated to relevant teams.
  • Handle client feedback and resolve any issues promptly and professionally.
  • Ensure compliance with health, safety, and venue standards throughout all events.
  • Respond promptly to all incoming enquiries, maximising conversion of short lead and last-minute business opportunities.
  • Prepare accurate and timely proposals, quotes, and contracts in line with client requirements and venue capabilities.
  • Work towards achieving sales targets and contributing to overall event revenue goals.
  • Prepare and issue accurate invoices in a timely manner following event completion.
  • Manage accounts receivable, including following up on outstanding payments.
  • Reconcile event billing details against contracts, proposals, and final event requirements.
  • Maintain accurate financial records and ensure all billing information is correctly entered into systems.

 

Qualifications

This job listing was provided by Hospitality Job Vacancies. To apply, please use the link in the job description.

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