Accounts Assistant

About the role:

关于职位：

Ensure that all vendors are paid according to the agreed terms and to Four Seasons policies and procedures.

确保根据协议条款和四季酒店政策和程序向所有供应商付款。

What you will do:

岗位职责：

• Maintain a system of purchase orders, receipts, invoices and cheque requests in order to promptly and adequately support, document and process for payment all hotel payables.

• 维护采购订单、收据、发票和支票申请系统，以便及时、充分地支持、记录和处理所有酒店应付款项。

• Maintain alphabetical files by vendor containing complete invoices and backup attached to the cheques for efficient access after payment. All filing is to be kept current.

• 按照供应商的字母顺序保存文件，包括完整的发票和支票的备份，以便付款后有效使用。所有的文件都要及时存档。

• Ensure all payments are made correctly and with the correct authorization (approved PO), evidence of receipt, invoice or delivery slip and Accounts Payable stamp.

• 确保所有付款都是正确的，并有正确的授权(批准的订单)，收据，发票或送货单的证明和应付帐款的印章。

• Complete wire authorization forms for wire transfer and ensure it is signed by two authorized signatories (from Groups A & B) and ensure all applicable backup supports the transfer.

• 完成电汇电汇授权表格，并确保由两名授权签署人(来自A和B组)签署，并确保所有适用的备份支持转账。

• Ensure all standing orders for electronic disbursements are approved in accordance with the normal payment procedures and signed by the cheque signatories.

• 确保所有电子支付的长期订单都按照正常的支付程序得到批准，并由支票签署人签字。

• A list of all standing orders for electronic disbursements should be maintained with details of date of payment, payee, amount and description of payment and at the beginning of each month in advance of the standing payment, this list should be routed to the cheque signatories for approval and a copy attached to bank reconciliations.

• 所有站电子支付订单的列表应该保持细节的付款日期,收款人、金额和付款描述和初站的每个月提前付款,这个列表应该被路由到支票签署批准和附加到一个副本银行对账。

• Verify and process Expense Reports and Petty Cash reimbursements ensuring compliance with key controls.

• 审核和处理费用报告和零用现金报销，确保符合关键控制。

• Forward all stop payment and void cheques to the Staff Accountant for journalizing. Reconcile vendor statements as they are received, with reconciling items, including any correspondence from the vendor clearly indicated and resolve all discrepancies directly with the vendor.

• 将所有停止付款和无效支票转交给员工会计，以便记帐。对收到的供应商报表进行核对，包括明确说明的所有来自供应商的信件，并直接解决与供应商之间的所有差异。

• Run the required reports at month end to close the Accounts Payable cycle.

• https://careers.fourseasons.com/us/en/job/REQ10388470/Accounts-Assistant-%E8%B4%A2%E5%8A%A1%E5%8A%A9%E7%90%86