Assistant Purchasing Manager

Position Summary

The Procurement Assistant Manager is responsible for overseeing and managing the procurement operations of Hotel Indigo Kuala Lumpur on the Park, ensuring the timely, cost-effective and efficient sourcing of goods and services in accordance with hotel standards, IHG policies and financial guidelines.

The position plays a key role in supplier management, purchasing controls, cost optimisation and procurement system administration while supporting the Director of Finance & Business Support in achieving operational and financial objectives.

Key Responsibilities

1. Oversee and coordinate all hotel procurement activities, including sourcing, supplier evaluation, negotiation and purchasing of goods and services.
2. Develop and maintain effective relationships with suppliers to ensure competitive pricing, consistent quality and timely delivery.
3. Review and verify purchase requisitions, quotations and purchase orders to ensure compliance with approved budgets, purchasing procedures and authorisation requirements.
4. Manage and administer the Purchase Plus procurement system, ensuring accurate purchasing records, appropriate access and effective utilisation by relevant departments.
5. Collaborate with Department Heads to identify procurement requirements, forecast purchasing needs and ensure uninterrupted hotel operations.
6. Monitor purchasing costs, supplier pricing and expenditure trends while identifying opportunities for cost savings and operational improvements.
7. Coordinate with the Receiving, Stores and Finance teams to ensure accurate documentation, timely delivery and resolution of discrepancies.

8. Ensure respective departments are notified upon delivery and that authorised representatives verify and acknowledge receipt of goods.
9. Oversee supplier performance, contract renewals and purchasing agreements to ensure compliance with hotel requirements.
10. https://careers.ihg.com/en/job-details/?jobref=Assistant+Purchasing+Manager%7cGB%7c170691#180413