Executive Office Assistant

After completion of an extensive renovation, Mandarin Oriental, Jakarta, will emerge fully rejuvenated to reclaim its status as the city’s premier address for both business and leisure. Mandarin Oriental, Jakarta will be positioned as Jakarta’s most luxurious and contemporary hotel, offering exemplary personalized service in well-appointed surroundings. Mandarin Oriental, Jakarta is operated and owned by the Mandarin Oriental Hotel Group.
About the job
Based Mandarin Oriental Jakarta, the Executive Office Assistant is responsible for assisting the Hotel Manager with all administrative tasks. The Executive Office Assistant reports to the Hotel Manager.
As Executive Office Assistant​, you will be responsible for the following duties:

• Provides administrative support to the General Manager and/or Hotel Manager and flexibility to assist all personal purposes
• Answers telephones, sends faxes and composes all types of business correspondence.
• Maintains the General Manager’s calendar and all appointments in the most effective way.
• Attend, partake and take down minutes of all meetings that the General Manager and/or Hotel Manager requests and maintains follow up and follow through with the necessary updates.
• Maintains the office correspondence in a proper and sequential order at all times.
• Prepares presentations and other documentations required for the General Manager and/or Hotel Manager.
• Maintain daily communication between all Executive Committee, Department Heads and Managers.
• Orders and controls office supplies when necessary.
• Coordinates with all colleagues to ensure an efficient flow of communication to and from the administration office.
• Assess, analyze, distribute and file the daily flow of information and incoming letters from the post office to and from the office
• Draft and issue memorandums after approval by the General Manager.
• Perform any other reasonable duties as required by the department from time to time.
• Maintain an effective and updated set-up of the General Manager’s filing system.
• https://careers.mandarinoriental.com/jobs/executive-office-assistant-jakarta-daerah-khusus-ibukota-jakarta-indonesia-153ac0bd-1d11-4416-b97f-2caa814db0d5