Administrative Assistant

• Maintains proper internal control as to ensure compliance with MOHG Policies and Procedures.
• Reviews and tests the Control Self-Assessment Questionnaire (CSAQ) to ensure internal controls are in place.

Main responsibilities:

Collaborate with all Income Audit tasks:

• To audit, analyze & accurately record the revenues and statistics for Rooms Accommodation, F&B, Spa and other hotel revenue including outsourced venues on a daily basis.
• Verifies that the revenue report from the PMS & ERP is reconciled to each POS source to guarantee that no revenue is lost, and discrepancies must be sorted out immediately.
• Reviews that Zero-Rated rooms were properly granted and signed off by the General Manager to avoid lost revenue and fraudulent activity.
• Reports any discrepancies derived from the vacant room spot check performed by Security and Front Office.
• Keeps evidence that a room status discrepancy report was duly prepared, and the discrepancies solved between Housekeeping and Front Office.
• Reconciles Banquet & Catering folios against function sheets, highlighting any difference and discrepancy which must be investigated.
• Ensures all rebates, refunds, paid outs, void checks and discounts are properly documented, an appropriate explanation is given and approved by the adequate level of authority to avoid fraudulent activity.
• Performs monthly open check tests in the F&B venues to guarantee that all items are properly invoiced highlighting any discrepancies.
• Verifies any use of an “open” sale key against supporting documentation for legitimacy.
• Tests and checks selling prices set in the Point of Sale system are properly authorized and supported by recipe costing, any price changes are to be verified for legitimacy retaining evidence of testing to ensure the correctness of prices in the POS system.

Collaborate with all Accounts Receivable tasks:

• Maintains and controls the City Ledger and Sub-city Ledger Accounts.
• https://careers.mandarinoriental.com/jobs/administrative-assistant-madrid-comunidad-de-madrid-spain