Executive Assistant

JOB DESCRIPTION

The Executive Assistant will provide support to the General Manager in the Executive Office. The role’s core duties include secretarial services, coordinating activities in the Executive Office, assisting other Executive Assistants and Secretaries when required. This role oversees all administrative functions including proper distribution of internal and external mail, independent correspondence and an up to date registry system to maintain an efficient and effective Executive Office.

 What will I be doing?

As the Executive Assistant, you will be responsible for performing the following tasks to the highest standards:

•  Arrange appointments and meetings for the General Manager, record them in the calendar / diary and ensure the General Manager has the appropriate documentation for each appointment.
•   Attend meetings such as Department Head Meeting, Executive Committee Meeting and any others when requested and take minutes of attended meetings.
•   Receive visitors and guests on behalf of the General Manager and in his / her absence, answer questions and concerns and follow through resolutions.
•   Arrange room and restaurant reservations for VIP guests / personnel if requested.
•   Arrange and coordinate the General Manager’s schedule and remind him / her in time.
•   Assist the General Manager in compiling guest data to be used for service quality improvement.
•   Assess priorities of work and, wherever possible, assist in organizing the General Manager’s priorities.
•   Answer telephone calls in the Executive Office as and when required.
• Assist the General Manager to deal with hotel related official documents, such as owner’s report, thank you letters, complaint letters and other business documents.
•  File and record all business documents as required.
•  Check documents submitted by departments and record when use the stamp.
•  Assist with translations, verbal and written.
•  Maintain strictest confidentiality at all times on all matters.
•  Demonstrate essential overall knowledge of the organization.
•  Understand the responsibilities of other sections and departments and cooperate with them.
•  Adhere to the hotel’s security and emergency policies and procedures.
•  Demonstrate professional attitude and behavior at all times.
• https://jobs.hilton.com/apac/en/job/HOT0C1VM/Executive-Assistant-Hilton-Maldives-Amingiri-Resort-Spa