Finance Assistant

The role of the Accounts Assistant includes the following areas.
 Accounts Payable
 F&B Cost Controller
 General Cashier
 Associated month end responsibilities

SCOPE / BUSINESS CONTEXT

• A Full-Time position based at the Marriott Canary Wharf Hotel and Executive Apartments.

CANDIDATE PROFILE 

Experience:

• Previous experience working within a self accounting hotel in the following disciplines is desirable:
  Accounts Receivable / Accounts Payable
• Income Audit
• F&B Cost Controller experience to include month end responsibilities.

Skills and Knowledge

• Must possess a high degree of numerical literacy
• Proven analytical skills
  Must possess the ability to problem solve
• Strong Communication & Negotiation skills (verbal, listening, writing)
• Must be able to assert oneself appropriately in order to ensure that correct procedures and timelines are strictly
  adhered to
• Pro-active, reliable & must display an extremely high degree of integrity
  Able to work alone and within a team
• Flexibility of hours due to period end requirements
• A sound working knowledge of Opera & PeopleSoft would be a prerequisite, whilst a working knowledge of Opera
  would be beneficial.

SPECIFIC DUTIES

Accounts Payable
o Responsible for opening departmental post and circulating invoices to relevant departments
o Audit all invoices to ensure that every invoice is correctly stamped, signed, coded and accompanied by a
valid purchase order and state the correct name of the operating company.
o Food & Beverage invoices must bear the relevant confirmation of posting in the relevant inventory control
software.
o All invoices are to be verified for aptness of coding and if in the case of any errors, the associate must
correct the invoice and forward notification to the originating approver.
o All Capital Expenditure Invoices are to be processed only on approval of the General Manager & Director
of Finance.
o Ensure that invoices are processed in a timely & regular manner throughout the period.
o Maintain a current purchase order system for all Hotel and MEA invoices.
o Post each approved invoice into the PeopleSoft database with the correct coding and Tax.
o All posted invoices must be clearly marked ‘PAID’ to prevent subsequent reuse.
o File all posted but unpaid invoices awaiting payment in the Hotel and MEA files in alphabetical order,
separating F&B invoices and general invoices.
o Reconcile all vendor statements and reminder letters with records of payments and investigate any
discrepancies with the vendor daily. Request certified copies of any outstanding invoices /credit notes
more than 1 month old and refer these to the relevant Department Head.
o Maintain a file of all current Accounts Payable statements.
o Answer all vendor inquiries regarding their outstanding invoices. Use polite, professional manner in
communicating with vendors. Forward any persistent argument by a vendor to the ADOF or DOF.
– Monthly
o Liaise with the ADOF to establish the last day for monthly processing of invoices.
o Ensure that all invoices received by the established cut-off date for each month are promptly processed
and posted for month-end closure. Provide the ADOF or DOF with invoice accruals for those invoices not
posted in PeopleSoft.

https://careers.marriott.com/finance-assistant/job/C8C8D8752FE78410978061715F297AAE