Position Statement:
This is a full-time support role, giving administrative and task support to the Vice President Operations UK & Ireland, Senior Director Operations UK&I and Chief Operating Officer NoMad.
Position Summary:
This role will be coordinating travel, diary, expenses and meetings/calls with some event management for the VP Operations UK&I and Senior Directors (e.g. monthly GM calls and regular GMs meetings). The VP Ops and Senior Director UK&I are responsible for 41 open hotels with WA Admiralty Arch to open in 2026, the COO NoMad has one open hotel with a significant global growth pipeline of hotels. In addition, there will be liaison with owners of hotels, AGMs, GMs, DFS, Functional Leaders and the other corporate PAs. Working with corporate comms on VP and CCO messaging, co-ordination of the News & Sharing and project work/spreadsheets & presentations.
The role holder will be accustomed to working in an environment where proactivity, can-do attitude, accuracy and attention to detail are essential. They must be resilient, and able to multi-task with a positive and flexible attitude. The successful candidate will be a team player with a high degree of professionalism, loyalty, confidentiality and the ability to communicate effectively at all levels. Additionally, the postholder will require a strong aptitude in preparing meeting notes and presentations on behalf of the SVP. This role may require occasional travel and time away from home.
Position Details:
Administrative Activities 70%
• Provides proactive administrative assistance, including diary management, prioritisation, scheduling, travel arrangements, drafting correspondence – including presentations, preparing expense reports and assisting with emails, tasks and contacts, plus other ad hoc administrative requests as required. Diary management is a key task and requires resilience, firmness as well as a good network with other PAs to manage the amount of meeting/call requests.
• Maintains correspondence and files, to ensure inbox is efficiently prioritised and highly organised.
• Takes meeting notes as and when requested
• Researches, collates and enters data into spreadsheets or databases
This job listing was provided by Hospitality Job Vacancies. To apply, please use the link in the job description.
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