Purchasing Clerk

POSITION SUMMARY

Purchasing Clerk

The F&B Purchasing Employee is responsible for setting up and organizing storage room with designated supplies, forms and resources; maintain cleanliness at all time. Receive, unload, and process deliveries and account for incoming freight based on invoice and receiving reports. Maintain and secure all merchandise received in storage rooms. Work with Pallet Jacks and Fork Lift machinery. Ability to work and coordinate several pallets at the same time; receiving, quality check, stage merchandise by department, mark appropriately for placement in facility, consolidation and product distribution. Prepare and requisition proper merchandise from storage rooms for the ordering departments. Duties require work in cold freezer (-23F) including inventory requirements on a daily basis, encompassing conducting detail month end inventories. Inventory portfolio covers around 4,000 various food items and 2,000 items selection of wine, liquor and beer. Must be able to work a flexible schedule; long hours, late evenings, shift work, split-shifts, weekends and public holidays. Must be physically fit and have the ability to move, lift, carry, push, pull, and place objects weighing less than or equal to 50 pounds without assistance. Read and visually verify information in a variety of formats (e. g., small print). Visually inspect tools, equipment, or machines (e. g., to identify defects). Grasp, turn, and manipulate objects of varying size and weight, requiring fine motor skills and hand-eye coordination. Reach overhead and below the knees, including bending, twisting, pulling, and stooping. Move through narrow, confined, or elevated spaces. Move over sloping, uneven, or slippery surfaces and steps. Move up and down stairs and/or service ramps. Containers cargo unloading, receiving cargo inventory, cargo receiving reconciliation and merchandise distribution; work inside containers (work conditions with extreme temperatures above 90F). Container unloading (yearly 150 containers) is conducted in outdoor working environment, in humidity, rainy condition and under the direct sun light. Beside machinery equipment availability, a lot of manual labor is involved. Knowledge of mathematical conversions required (lbs. to kilos, ounces to grams, cm to inches, etc.) working with percentage, cubic feet and have understanding of working cost controls, budgets and forecasting. Employee will be required to perform any other job-related duties assigned by their supervisor.

The Successful candidate must have:

• Excellent oral and written communication in English
• Winning mentality is essential to be part of a highly intense, diverse but small team
• Self-motivational initiative with proactive, positive mentality and willingness to change
• Ability to follow standards, policies, live up to ethic codes and have unblemished integrity
• Talent to deal / solve the problems; including over the phone communications and email correspondence. Willingness to go above and beyond to solve any problem or opportunity with quality outcome as main objective
• Detail orientated, dependable, punctual, deadline driven, have the ability to work unsupervised and complete quality work assignment on time.
• Ability to be a clear thinker and remain calm in pressure situations based on analytical priority work flow
• Ability to focus attention on details, be well organized and follow up to successful and timely completion
• Extensive product knowledge to maintain FIFO, On-going Quality and Financial Audit compliances, Food Safety certification HACCP preferred.
• Ability to develop and maintain positive professional work relationship with others

Calculate figures for food inventories, orders, and costs. Maintain clear and organized records to ensure all reports and invoices are filed and stored properly. Post invoices using computer programs. Conduct inventory audits to determine inventory levels and needs. Complete requisition forms for inventory and supplies. Notify manager/supervisor of low stock levels. Verify and track received inventory and complete inventory reports and logs. Reconcile shipping invoices and receiving reports to ensure count accuracy. Receive, unload, and process deliveries. Refuse acceptance of damaged, unacceptable, or incorrect items. Troubleshoot vendor delivery issues and oversee return process. Adhere to food safety and handling policies and procedures across all food-related areas. Monitor PAR levels for all food items to ensure proper levels.

Report accidents, injuries, and unsafe work conditions to manager; complete safety training and certifications. Follow all company policies and procedures; ensure uniform and personal appearance are clean and professional; maintain confidentiality of proprietary information; protect company assets. Speak with others using clear and professional language; prepare and review written documents accurately and completely; answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others; support team to reach common goals; listen and respond appropriately to the concerns of other employees. Comply with quality assurance expectations and standards. Read and visually verify information in a variety of formats (e.g., small print). Visually inspect tools, equipment, or machines (e.g., to identify defects). Enter and locate work-related information using computers and/or point of sale systems. Stand, sit, or walk for an extended period of time or for an entire work shift. Move, lift, carry, push, pull, and place objects weighing less than or equal to 50 pounds without assistance. Move through narrow, confined, or elevated spaces. Move over sloping, uneven, or slippery surfaces. Reach overhead and below the knees, including bending, twisting, pulling, and stooping. Perform other reasonable job duties as requested by Supervisors.

PREFERRED QUALIFICATIONS

Education: High school diploma or G.E.D. equivalent.

Related Work Experience: At least 1 year of related work experience.

Supervisory Experience: No supervisory experience.

License or Certification: None