Executive Administrative Assistant

What you will be doing:

Reporting to the General Manager, responsibilities and essential job functions include but are not limited to the following:

• Provide comprehensive administrative support to the General Manager, including calendar management, correspondence, meeting preparation, and travel coordination, as required
• Draft, edit, and manage correspondence, reports, presentations, and other documentation on behalf of the General Manager
• Serve as a liaison between the Executive Office and internal departments, ownership groups, corporate offices, and external stakeholders
• Coordinate and attend meetings, including Executive Committee meetings, taking accurate minutes and following up on action items
• Manage confidential and sensitive information with the utmost discretion and professionalism
• Manage special projects and assignments as directed by the General Manager
• Assist in the planning and execution of VIP visits, colleague engagement events, and special projects
• Maintain an organized and efficient office environment, anticipating the needs of the General Manager and proactively addressing them
• Support the broader Executive Committee with administrative tasks, as required
• Organize and maintain files, records, and documents in an efficient and secure manner
• Distribute incoming mail daily to intended recipient
• Uphold the highest standards of discretion, hospitality, and professionalism in all interactions
• Assist in the Hotel Operation as needed
• All other duties, as assigned

Your experience and skills include:

• Previous 3-5 years’ experience in a luxury hotel or high-end corporate environment
• Hospitality/Hotel degree preferred
• Schedule flexibility which will include some weekends, holidays and evenings
• https://careers.accor.com/global/en/job/executive-administrative-assistant-in-fairmont-chicago-millennium-park-chicago-united-st-jid-55073