Protea Hotel Fire & Ice! Pretoria Menlyn
Job Title: Kitchen Administrator
Department: Kitchen / Food & Beverage
Reports To: Executive Chef
POSITION SUMMARY Job Summary:The Kitchen Administrator supports the smooth operation of the kitchen by handling administrative tasks, ensuring effective communication between kitchen staff and other departments, and maintaining records and stock control. This role is essential to the efficiency, compliance, and overall success of the kitchen team.
Key Responsibilities:Maintain kitchen administrative systems, including rosters, staff records, leave schedules, and timesheets
Assist with inventory control, including ordering, receiving, and stocktaking of food, equipment, and supplies
Capture and maintain HACCP, hygiene, and health & safety documentation and ensure timely updates
Monitor supplier delivery schedules and reconcile invoices with goods received
Liaise with procurement and finance departments to ensure accurate processing of kitchen-related purchases
Support the Head Chef in preparing reports, menus, and costings
Manage petty cash and kitchen-related expenses as required
Track and report on kitchen KPIs such as food cost, wastage, and consumption
Coordinate kitchen staff uniform distribution and equipment requirements
Handle filing and administrative support related to training, disciplinary, and onboarding processes
Support in communicating hotel policies and procedures to kitchen staff
Schedule internal kitchen meetings and record minutes where applicable
Requirements:Matric (Grade 12) or equivalent; a hospitality or culinary administration qualification is advantageous
Previous experience in an administrative role, preferably in a kitchen or hospitality setting
Strong computer skills: Microsoft Office (Excel, Word, Outlook); knowledge of stock management or POS systems is a plus
Excellent organizational and time-management skills
Good communication skills and ability to interact effectively with diverse teams
High attention to detail and accuracy
Ability to work under pressure and meet deadlines
Working Conditions:Office-based within or near the kitchen department
May require flexible hours depending on kitchen operations
Interaction with chefs, suppliers, and management team
This job listing was provided by Hospitality Job Vacancies. To apply, please use the link in the job description.
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