Accounts Administrator

• Maintain accurate and up‑to‑date inventory records in the system, ensuring all receipts, issues, and transfers are properly documented.
• Monitor stock levels regularly to identify variances, shortages, excesses, or potential stock‑outs.
• Conduct daily, weekly, and monthly stock reconciliations with physical counts.
• Support periodic cycle counts and annual stock‑takes, ensuring proper documentation and timely variance reporting.
• Track expiry dates, stock aging, and slow‑moving items to minimise waste and optimise inventory usage.Process Goods Received Notes (GRNs), delivery notes, and invoices to ensure correct posting into the system.
• Verify all incoming goods against purchase orders for accuracy in quantity, description, and pricing.

• Support procurement and stores teams in ensuring proper storage conditions, product labelling, and first‑in‑first‑out (FIFO) compliance. Maintain neat, well‑organised filing systems for all stores and inventory documentation.
• Oversee proper issuance of materials and supplies to departments, ensuring adherence to approval and requisition procedures.
• Capture all stock issues in the accounting or inventory management system on a daily basis.
• Prepare consumption reports for cost control, highlighting unusual or high‑usage items.
• Ensure all inventory transactions comply with financial controls and internal audit standards.
• Prepare regular reports including stock valuation, variance analysis, stock movement summaries, and cost‑centre usage.
• Assist with supplier account reconciliation by cross-checking deliveries, invoices, and stock entries.
• Identify opportunities to strengthen internal controls and improve inventory accuracy.

• Ensure that stores and inventory processes comply with company policies, audit requirements, and accounting standards.
• Support continuous improvement initiatives to enhance efficiency, reduce waste, and strengthen accountability.
• Maintain strong working relationships with procurement, finance, operations, and all internal customers.

• Diploma or Degree in Accounting, Supply Chain, or a related field.
• Minimum 2–3 years of experience in inventory control, stores administration, or accounting support roles.
• Strong knowledge of inventory processes, stock management principles, and basic accounting.
• Experience using inventory or accounting systems (e.g., Sage, SAP, Pastel, Micros, QuickBooks, or similar).
• Strong numerical accuracy, analytical skills, and attention to detail.
• Proficient in Microsoft Excel and general computer applications.
• Experience in hospitality, retail, or manufacturing environments will be an added advantage.

Provide details of email and contact numbers  for 3 traceable referees