Executive Secretary

• Provide administrative support to the General Manager of the resort
• Set up filing system and update index of files and form regularly
• Keep records of travel expense and update travel schedule
• Process cash advance and expense claims for the General Manager
• Update leave record and travel schedule
• Update KPI report for team
• Coordinate and monitor all appointments, meetings to ensure that the schedule is logged, traced and remind all concerned
• Prepare appropriate file, folder, and information for each meeting
• Devise and maintain office system including data management, filing, etc.
• Handling the incoming calls and information, obtaining all relevant information and passing on to appropriate personnel
• Dispatch the mailings with appropriate contents, letters, envelopes, etc.
• Maintain an adequate inventory of office supplies
• Organize meetings, including scheduling, arranging conference rooms, sending reminders, and organizing catering when necessary.
• Professionally greet and receive guests and clients.
• Manage and coordinate travel and accommodation arrangements, prepare itineraries, book hotels, and arrange transportation both domestic and international routes
• Prepare monthly / quarterly PowerPoint presentations as per Operational requirements

• A minimum of 3-5 years’ experience in an executive secretary or admin role ideally in hospitality or similar environment.
• Excellent time management skills and ability to multi-task and prioritize work.
• Effective and professional communication abilities.
• Professional writing capabilities, including being able to communicate with employees, vendors, and clients or guests.
• Great customer service and interpersonal skills.
• Strong organizational and planning skills
• Proficiency in MS Office.
• Proficient English communication

https://jobs.smartrecruiters.com/MinorInternational/744000106468730-executive-secretary-?trid=89334b4a-13c4-4bd2-bbae-d30c41ecede8