Food & Beverage Secretary

An Administrative Assistant / F&B Secretary is responsible for carrying out the daily activities of the F&B office to deliver an excellent staff experience while providing secretarial support, managing the mail, and carrying out filing.

What will I be doing?

As an Administrative Assistant / F&B Secretary, you will be responsible for carrying out the daily activities of the F&B office to deliver an excellent staff experience. An Administrative Assistant / F&B Secretary will also be required to provide secretarial support, manage mail, and carry out all filing. Specifically, you will be responsible for performing the following tasks to the highest standards:

• Carry out daily administrative activities of the F&B office while adhering to Hilton Standards, policies and procedures
• Provide secretarial support to the Executive team
• Ensure all communications, particularly relating to all dep., guests and the Corporate office are handled promptly and professionally
• Receive and distribute mail
• Ensure outgoing mail is dispatched in a timely manner
• Provide minutes to F&B Team Meetings and compile management reports in a timely and accurate manner if necessary
• Maintain adequate supplies of office stationary
• Identify and build internal and external relationships
• Carry out all filing
• Comply with all key security mandates
• Report any maintenance issues or hazards
• Maintain own work area in a clean, tidy and good manner
• Report defective materials and equipment
• Assist with special projects related to the F&B Office

What are we looking for?

https://jobs.hilton.com/apac/en/job/HOT0BUTV/Food-Beverage-Secretary