Job Description
The primary role of the IT Service Desk Manager is to ensure the quality of delivery of Level 0 IT Support (Helpdesk). Responsible for overall end to end ticket lifecycle definition, tracking, monitoring and reporting.
Roles/Responsibilities
- Responsible for overseeing and managing the Level 0 IT Support Team / Helpdesk (3rd Party Provider)
- Support and improvement L0 daily functions:
- Timely review and assessments of tickets
- Resolution and closure of tickets that qualify for L0 resolution
- Assignment/routing of tickets to the correct escalation support group L1, L2, L3 as needed
- Ensure tickets are not closed without resolution, wrongly upgraded/downgraded, left unassigned, etc
- Manage and coordinate urgent and complicated support issues.
- Act as escalation point and participate in escalation calls as needed.
- Develop and mature phone/ticket escalation processes to ensure free flowing escalation and information within the organization.
- Ensure correct setup/configuration/integration of ServiceNow. Participate on ServiceNow releases and upgrades, including testing and change governance of the platform configuration
- Manage and define proper ServiceNow templates for easier reporting of issues and/or service request
- Responsible for overall end to end ticket lifecycle definition, tracking and monitoring
- Translate lessons learnt into continual service improvement
- Oversee the full range of customer service functions, including reviewing customer service satisfaction
- Investigate which processes can be automated and the ways to automate them
- Determine root cause of issues and communicate appropriately to internal and external customers.
- Provide data and reporting of KPI’s and trends to IT department and others daily/weekly/monthly, and as needed.
- Drive Ticket Deep Dive and develop strategies for improvement.
- Oversee Knowledge Management and ensure top quality and updated knowledge articles are available to the staff.
- Develop Service and Operational Level Agreements to set expectations and measure performance.
- Advise management on situations that may require additional client support or escalation.
- Manage the process for communicating outage/emergency activities to the organization.
- Manage vendor relationships as it depends on daily operational needs.
- Review survey feedback to improve services, tools and support experience. Develop an effective and workable framework for managing and improving customer IT support in the organization.
- Own the Virtual Agent and evaluate and deploy AI capabilities (e.g. ServiceNow Now Assist) to improve self-service and deflection
General: Ensure a high degree of collaboration and good team spirit is achieved across all stakeholders. Must be able to interact at Director, Senior Director and VP levels.
IT Service Desk Manager has:
- Ability to connect the dots through a Stakeholder’s eyes with a keen ability to sift through the clutter of data to articulate the business strategy and the alignment of prioritized IT initiatives to achieve it faster, more efficiently, and with a measurable outcome.
- Strong consulting, facilitation, and negotiation experience, preferably with internal and external customers.
- Succinct executive-level verbal and written business communication in non-IT lingo.
- Analytical skills to measure and drive key business decisions on process & systems to enable the overall company success
- Sound knowledge of ITIL and Service Management principles
- Ability to lead and steer go back to green plans for off track metrics
- Excellent attention to details, accuracy and analytical mindset
- Ability to deliver through matrix organizations
- Solid & extensive vendor management skills
- Strong management skills
- Knowledge and understanding of best practice frameworks (such as ITIL, ISO20k) for the delivery of IT services
- Knowledge and experience in service desk tools such as Service Desk, Jira, ServiceNow, etc.
Job requirements and qualifications:
Functional experience:
At least 10 years of multi-disciplined IT experience including:
- Proven experience in IT Service Delivery Management
- Experience in managing and delivering complex cross-functional teams
- Experience in large, sophisticated IT organizations with high volume/high transaction environments.
- Regional/Global management experience and teaming experience including line management.
- Experience working in a fast-paced environment with a strong ability to show initiative
- Advanced user level experience with MS Office (Excel, PowerPoint, PowerApps, Power Automate, etc)
- Experience in implementation of best practices frameworks such as ITIL, ISO20k for the delivery of IT services
- Experience of administration / ownership of service desk tools and technology, preferably ServiceNow
- Experience in hospitality and SAP projects is a plus.
Other Desirable Skills & Experience
- Experience with ServiceNow integrations and AI features (Virtual Agent, Now Assist)
- Experience creating interactive dashboards and management reporting in Microsoft Power BI.
- Automation and AI savvy, with practical experience using tools such as Microsoft Copilot, Claude, and ChatGPT to improve service operations and productivity.
- Working knowledge of Python scripting for data analysis, task automation, reporting, or service management use cases.
- Experience building low-code solutions and workflows using Microsoft Power Apps and Power Automate.
Soft skills:
- Making customers more successful: Customer-oriented mind-set, capable of maintaining relationships & build trust at director level & above across multiple stakeholders, goal-oriented individual.
- Shaping direction: strategic oriented individual, capable of envisioning, developing, aligning and communicating the processes and tools to execute successful projects and initiatives
- Performance: High-performance individual, who takes responsibilities & deliver towards them, by coordinating effort and aligning resources to achieve objectives.
- Communication: Clear communication view, able to adapt it to the audience (technical, manager, executive), internal or external), in a variety of format presentation settings: one to one, small and large groups, with peers etc.
- Change management: Able to act as a change agent, initiating, sponsoring, enabling and driving transformative changes of strategic significance. Help drive the deployment and adoption of the industry best practices across the organization.
- Stakeholder Management: Foster good working relationship with different stakeholders internal and external from different levels in the organization.
Minimum education:
- University Degree in Computer Science, Information Systems, Business Administration, or related field.
- A recognized service management certification is preferred (i.e. ITIL)
Minimum experience:
+10 years in IT
+5 years in Global / Area / Regional IT Management role
+5 years relevant experience working in capacity of an IT Service Delivery Manager / Lead
+2 years’ experience on IT vendor management
Language skills:
- Fluent English is a must; a second language is a plus.
Location:
https://radissoncareers.com/job/it-service-desk-sr-manager-in-madrid-spain-jid-34959
