Meetings & Events Planner

Love bringing people together and making every detail shine? At voco Kirkton Park Hunter Valley, we’re all about thoughtful, unstuffy charm — and that includes creating memorable meetings, weddings, and celebrations that feel effortless.

We’re looking for an enthusiastic and organised Meetings & Events Planner to join our Sales & Marketing team. In this role, you’ll be the go-to person for clients and internal teams, ensuring every event — from conferences to intimate gatherings — runs seamlessly and reflects our warm voco hospitality.

Your Day-to-Day

• Liaise with new and returning clients, managing all aspects of their meetings and events
• Prepare and distribute detailed event orders (BEOs) and ensure all departments are across key details
• Support the Business Development Manager with reporting, billing, and data updates in Opera and Delphi
• Manage correspondence, supplier purchase orders, and financial reporting
• Coordinate internal meeting requests, weekly event signage, and menu updates
• Collaborate with Banquets and Operations teams to deliver exceptional guest experiences
• Maintain an organised filing and tracking system for enquiries, bookings, and past events

What We’re Looking For

• Minimum 1 year of experience in event planning, coordination, or banquet operations, ideally within hospitality
• Excellent communication and organisation skills, with strong attention to detail
• Confident using Microsoft Office Suite; knowledge of Opera or Delphi systems a bonus
• A proactive, can-do attitude and ability to juggle multiple priorities
• A passion for creating meaningful, memorable experiences for guests
• https://careers.ihg.com/en/job-details/?jobref=Meetings+and+Events+Planner%7cGB%7c154719#16131