Personal Assistant to General Manager

What will I be doing?

A Personal Assistant to the General Manager is responsible to provide the General Manager with administrative support including typing, filing, answering telephones, taking messages, maintaining appointment calendar, making travel arrangements and other general office duties. Assumes full responsibility for all administrative duties in the Executive Office ensuring professional and timely execution of all tasks. Specifically, you will be responsible for performing the following tasks to the highest standards:

• Schedule and manage General Manager calendar and travel arrangements
• Draft and/or prepare memorandums and business correspondence for General Manager, ensuring the accuracy of all documents provided

• Attend & coordinate monthly meetings, take meeting notes for General Manager
• Design and prepare departmental reports as requested by General Manager
• Create and develop presentations for General Manager

• Monitor incoming emails, prioritizing issues and responding to any requests possible

• Responsible for tracking and administrating monthly attendance of the Department

• Acts as liaison between various departments and the General Manager
• Ensure all daily operational functions are completed smoothly and efficiently
• Prepare and track VIP guest lists, welcome letters in coordination with General Manager & Front Office
• Order and maintains office supplies and equipment

• Schedule meetings and completes arrangements for meeting venues and food and beverage as required
• Complete special projects as required

What are we looking for?

Personal Assistants to the General Manager serving Hilton brands are always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:

https://jobs.hilton.com/apac/en/job/HOT0BSOE/Personal-Assistant-to-General-Manager-Waldorf-Astoria-Cairo-Heliopolis