Purchasing Agent

POSITION SUMMARY

Negotiates with suppliers and verifies and authorizes purchase requisitions and purchase orders. Advises other departments on purchasing procedures and maintains full and up-to-date information regarding store inventory.

CORE WORK ACTIVITIES

• Managing Supplier and Vendor Relations
• Negotiates with selected suppliers and obtains quotations.
• Coordinates and arranges site visits with contractors and end-users for obtaining necessary quotations.
• Keeps close and frequent contact with suppliers to maintain up-to-date market and product information
• Identifies and selects reliable and regular suppliers for daily food and beverage and other departmental purchasing based on regular quotations.
• Attends and participates in food tasting panel for food and beverage evaluation and vendor selection.
•  Prepares and negotiates contracts with selected suppliers
•  Persuades suppliers to offer or extend rebate program.
• Facilitate registration of new suppliers on supplier database.

Managing Procurement Activities

•  Verifies and authorizes procurement orders
•  Places orders and expedites deliveries
•  Prepares tender invitations and executes tender openings for selected items and compares tenders for procurement decisions
•  Sources alternative products with competitive prices, while striving to maintain better or comparable quality, standards and services.
• Explores opportunities for green procurement and actively participates in the recycling program.
• Provides suggestions to other departments to achieve cost savings while still fulfilling their requirements.
• Perform other reasonable job duties as requested by Supervisors

PREFERRED QUALIFICATIONS

Education: Certificate/Diploma in Purchasing, Supply Chain Management, Business management, or any other relevant field.

Related Work Experience: At least 2 years of related work experience preferably in hospitality.