Sales Coordinator

JOB DESCRIPTION

Exciting news from Hilton as they expand their Signia by Hilton Portfolio with the upcoming launch of Signia by Hilton Indianapolis in late 2026. This 800-room property will serve as a cornerstone hotel connected to the Indiana Convention Center. An opportunity awaits as the pre-opening sales team is on the lookout for a Sales Coordinator to join their vibrant team. Join this dynamic opportunity and be part of something extraordinary.

What Will I Be Doing? 

The Sales coordinator provides support to sales managers and working closely with Director of Sales and Marketing on special projects that may include data collection and reporting accuracy.  This position is crucial in lead management, contractual completion, written and verbal communication to contacts, etc.

• Answering Phones and emails to assist internal and external guests with request
• Preparing proposals, contracts
• Data Entry using Delphi.fdc, Microsoft Word and Excel.
• Preparing for client site inspections.
• Attend weekly sales departmental meeting and other scheduled meetings to support business operations, such as group pick up meeting, weekly resume meeting, and daily sales meeting.
• Running reports through Delphi, systems administrative duties (making sure accuracy of all definite groups in the system).
• Completes special projects as requested by their team. Client interaction with showcasing of model rooms at time.

This is an entry level, hourly based role. Pre-Opening offices are based out of Pan Am Plaza in Indianapolis, IN until hotel office are open

What are we looking for?

• Minimum of 1+ years of sales coordinator/administrative experience with the hotel industry
• Experience with Delphi FDC or similar event management systems preferred
• Knowledge of the Microsoft office is required https://jobs.hilton.com/apac/en/job/HOT0CIFA/Sales-Coordinator-Signia-by-Hilton-Indianapolis