Commercial Administration Coordinator

The Commercial Administration Coordinator supports the Commercial Director by providing administrative and operational assistance across all sales, revenue and marketing functions. The role plays a vital part in coordinating client communications, supporting sales and marketing activities and ensuring the smooth day-to-day operation of the department. An amazing opportunity to support and experience all aspects of the Commercial engine of the iconic Hilton Sydney.

What will I be doing?

You will be responsible for performing the following tasks to the highest standards:

• Manage the Commercial Director’s email inbox, calendar, appointments and travel arrangements.
• Prepare agendas, record minutes and follow up on action items for commercial team meetings.
• Assist with internal and external communication on behalf of the Commercial Director.
• Manage departmental documentation, standard operating procedures, training records and presentation materials.
• Assist with the preparation and distribution of sales proposals, contracts and presentations.
• Coordinate client site inspections and ensure all collateral is prepared in accordance with Hilton standards.
• Support the planning and execution of brand campaigns, promotions and seasonal activations.
• Support in updating digital platforms including the hotel website, open table and social media channels.
• Assist Commercial department leaders in preparing records and reports.
• Establish departmental contracts, promotional documents, credit agreements, related documents.
• Conduct initial competitor rate analysis and gather market intelligence.
• https://jobs.hilton.com/apac/en/job/HOT0BLAI/Commercial-Administration-Coordinator