Accounts Payable

The Accounts Payable (AP) Specialist is responsible for managing part of the company’s outgoing payment process and ensuring that all supplier invoices and employee expenses are processed, recorded, and paid accurately and on time. This role ensures compliance with internal controls, accounting policies, and external regulatory requirements.

MAIN DUTIES AND RESPONSIBILITIES:

• Review and verify invoices for accuracy and compliance.
• Code and enter invoices into the accounting system.
• Match invoices with POs and receipts (3-way matching).
• Maintain vendor records and resolve inquiries.
• Assist with vendor onboarding and documentation.
• Ensure timely invoice payments to avoid penalties.
• Reconcile AP and AR sub-ledgers with the general ledger.
• Assist with month-end closing (accruals, reconciliations, inventory, reporting).
• Maintain accurate AP transaction records.
• Process employee expense claims.
• Ensure adherence to financial controls and audit requirements.
• Support internal/external audits.
• Identify and implement AP process improvements.
• Support automation efforts.
• Handle intercompany invoicing.
• Supervise quick issue processes.
• Perform physical inventory counts.
• Support BS review preparation.
• Support data entry and report on onboard consumables.

ECONOMY:

• Control waste and take responsibility for resource management.

COMMUNICATION:

• Communicate relevant information to the department and keep the General Manager informed.
• Report problems/complaints to the General Manager.
• Attend meetings as required.
• Liaise with other departments.

HEALTH AND SAFETY:

• Comply with safe working practices under the Health and Safety Act.
• Be aware of workplace hazards.
• Report building/equipment defects.
• Report accidents immediately.
• Attend mandatory safety training.
• Be familiar with risk assessments, fire/bomb procedures, and the employee handbook.

LEARNING AND DEVELOPMENT:

• Assist in the development of colleagues.
• Attend learning and development courses.

Requirements

• Accounts Payable Expertise: Solid background in managing accounts payable processes.
• Compliance Knowledge: Understanding of internal controls, accounting policies, and regulatory requirements.
• Invoice Processing: Skill in reviewing invoices for accuracy, coding, and data entry into accounting systems.
• Matching & Reconciliation: Experience with 3-way matching (invoices, POs, receipts) and sub-ledger reconciliation.
• Vendor Management: Ability to maintain vendor records and resolve inquiries.
• Payment Runs: Competence in preparing and executing payment runs.
• Expense Claims: Experience in processing employee expense claims.
• Audit Support: Ability to support internal and external audits.
• Process Improvement: Skills in identifying opportunities to streamline AP processes.
• Intercompany Invoicing: Experience with intercompany invoicing (VSOE LTD).
• Supervision and Checks: Capability to perform congruity checks on quick issue processes.
• Inventory: Experience with inventory physical counts.
• Data Entry: Comfortable with data entry tasks.
• Language Proficiency: Italian and English are required; French is preferred.

Benefits

At The Venice Simplon-Orient-Express, a Belmond Train we pride ourselves on fostering a culture built on kindness, active listening, and genuine connections with our colleagues and guests. We offer a comprehensive range of compensation, perks and benefits including:

• Competitive basic salary
• Internal Belmond discounts
• Loyalty and recognition rewards program
• Ongoing Learning and Development opportunities
• Social and staff welfare events
• Complimentary meals provided during your workday

This is your moment. Apply today!   

https://careers.belmond.com/job.html?shortcode=27450D016A