Banquets Coordinator

Located in the heart of Canada’s capital next door to the Parliament Buildings, the landmark Fairmont Chateau Laurier hotel in Ottawa is looking to fill a role of Banquets Coordinator.

What Is In It For You
•    Wonderful company culture – our colleagues are at the heart of all that we do
•    Food & Beverage discount of 50% in our restaurants
•    Employee benefit card offering discounted rates in Accor worldwide for you and your family
•    Learning programs through our academies designed to sharpen your skills
•    Ability to make a difference through our Corporate Social Responsibility activities, like our Sustainability Program
•    Comprehensive extended health benefits package

Responsibilities:

Reporting to the Banquets Managers, responsibilities and essential job functions include but are not limited to the following:

• Prepare and distribute material and correspondence relating to the successful operation of the department
• Act as a liaison between other F&B departments, communicating information about HR needs, Catering and Sales requests and last minute information
• Work closely with Director of Banquets and Assistant Banquet Managers
• Share mail distribution
• Ensure prompt and courteous service is extended to both internal and external guests
• Briefing with Director of Banquets or Assistant Banquet Manager daily
• Responsible for the following duties including administrative duties:
• Prepare clip boards for next 2 day Catering meeting
• Review e-mails, update or pass on information to concerned colleagues and/or managers
• Pick-up/deliver daily mail
• Filing distribution at the end of the business day; updating boards with change logs and revised BEO’s
• On Thursdays, prepare a first draft of the schedule shell which will be reviewed and adjusted and approved by the Director of Banquets
• Complete turnover, coffee break, set-up sheets and staffing sheet for next day
• Complete daily billing
• Fill in the event summary with de-brief from managers and captains
• Verify all reports were sent out the night prior and send any if required
• Log all deliveries for guests (groups)
• Document BEO (banquet event order) changes as required and notify manager on duty of changes
• https://careers.accor.com/global/en/job/banquets-coordinator-in-fairmont-chateau-laurier-ottawa-canada-jid-4116