Events Coordinator

  About the role

As an Events Coordinator, you will play a key role in executing unforgettable experiences that reflect the sophistication and service excellence of our hotel. You will work closely with clients, vendors, and internal departments to coordinate every detail of events.

What you will do

•  Assist in coordinating and managing catering events, ensuring client requirements are met.

• Support the sales and events team in responding to inquiries, preparing proposals, and drafting contracts.

• Collaborate with the appropriate Department in respect of groups and events rooming list, special arrangements, any F&B requirements, transfer and transport, account, and billing instructions.

•  Liaise with external providers to create synergies between the property and the client’s requirements.

•  Verify prior to arrival that all involved departments have the most updated information in regard to group and event requirements and to get personal details for all group delegates from Sales Manager, eg. Banqueting orders, Group Resumé, menus…

•  Respond to telephone calls and walk in inquiries regarding events space.

•  When required attend events, including Weddings, in order to check and ensure an impeccable event execution and a smooth synergy between guests, hotel services and vendors.

• Assist the Assistant Director of Events, the events supervisor and the Commercial Director on special projects aiming to increase catering demand, productivity, and profit.

• Maintain accurate records of catering bookings and manage event logistics.

• Provide exceptional customer service and follow-up to ensure client satisfaction.

What you bring

https://careers.fourseasons.com/us/en/job/REQ10344635/Events-Coordinator-Temporary-position-3-month-contract-Four-Seasons-Resort-Mallorca-at-Formentor