Sr. Administrative Assistant, Legal

About Four Seasons:

Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.         

At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.

About the location:

Four Seasons Hotels and Resorts is a global, luxury hotel management company. We manage over 120 hotels and resorts and 50 private residences in 47 countries around the world and growing. Central to Four Seasons employee experience and social impact programming is the company’s commitment to supporting cancer research, and the advancement of diversity, inclusion, equality and belonging at Four Seasons corporate offices and properties worldwide. At Four Seasons, we are powered by people and our culture enables everything we do.

Senior Administrative Assistant, Legal (12 Month Contract)

We’re looking for a Senior Administrative Assistant (12 Month Contract) to provide a wide range of administrative support to the legal department, specifically supporting approximately five lawyers. Administrative support would include document management, managing schedules, expense report management and travel arrangements. This position requires a productive self-starter who is co-operative, receptive to challenge, prepared to pitch-in as necessary and above all, has a positive and professional attitude.

What You’ll Be Doing:

• Document management including arranging for signature of documents, maintaining filing (electronic and paper) and updating electronic databases.
• Managing calendars including travel dates, meetings and conference calls
• Assisting to maintain document tracking lists.
• Coordinate and setup meetings, logistics and/or materials as required
• Arrange all travel requirements, including airline reservations, hotel accommodation, rental cars, etc.
• Complete monthly AMEX expense reports, cash reports, time sheets.
• Process/allocate invoices and track expenses.
• Answer phones, re-direct calls when necessary and handle routine matters without supervision.
• Type, photocopy and distribute correspondence, reports, etc.
• Open mail, re-direct when necessary; receive, distribute and send couriers and faxes.
• Manage file archives and retrieval from offsite storage.
• Assisting to order and maintain office supplies.
• Other projects and administrative support as required.

What You Bring:

• Minimum 3 plus years administrative experience. Prior experience in a law firm or other legal setting an asset.
• Proficient with MS Office Suite.
• Understanding of Travel & Expense systems (e.g. Concur).
• General office equipment competency.
• Professional, positive attitude, and great team player.
• Excellent communication skills (verbal and written).
• Strong planning and organizational skills, with attention to detail.
• Ability to work independently, take initiative, use sound judgement, and be proactive in taking on new tasks.
• Ability to prioritize, work well under pressure and manage multiple tasks within time constraints.
• Agile in resolving problems, dealing with unexpected issues, and diligent in following tasks through to completion.
• Integrity and discretion in dealing with confidential information.
• https://careers.fourseasons.com/us/en/job/REQ10360505/Sr-Administrative-Assistant-Legal